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School assemblies, especially those that include the family, are vital in building a strong school community.
Setting up for school assembly is not a mere fun activity, but it also comes with many activities to perform that sometimes become hectic. Many factors, including do’s and don’ts, should be considered before planning for a school assembly. No matter the function the basics of all the school events remain the same. However, it is not easy rather challenging to manage hundreds of students in a school assembly. Keep some points in mind for ensuring a productive, positive and successful assembly.
To successfully organizing the event, you need to divide your tasks into three categories.
- The task to be done before the event
- The task to be done during the event
- Tasks after the event.
Tasks before the school assembly
- Choose a theme for the event that must be related to the purpose of organizing the event. If it’s an anti-bullying assembly, consider hiring a bullying speaker for schools.
- Choose a date on which event is to be held and ensure that your date does not coincide with any other occasion. Your staff and students must not be busy on that date.
- Make a set of school assembly rules for students to be followed, including the attire, the time limit, the do’s and don’ts, which should be kept in mind.
- Please make a list of the participants, including the students with their parents, guests, and staff. Then organize your event accordingly.
- Invite students to the assembly by grade levels. Inform the parents of students through some notice or invitation card. You can make your student design the cards as some fun art activity.
- Then finally, to read the sequence plan on how to manage the whole event.
Tasks on day of assembly:
- Make a list of tasks to perform on the day of assembly.
- Make sure that everything is ready, including the students, for their activities to carry out.
- Check your audio-video equipment to make sure that no mishap would happen.
- Make necessary arrangements to welcome your guests.
- Distribute a list to guests, parents, and students about different activities to be held.
- Know the parents’ and the guests’ point of view about the event, distribute a questionnaire.
- Prepare your refreshments at the exact time to serve and make sure it is perfect.
- Make sure that your welcome speech is ready. You should let your guests, students, and their parents be well informed about the event’s purpose through your speech.
- Make sure address student behavior during the event.
Tasks after school assembly
- You have organized an event successfully, but this is not everything you are required to do. You should make sure that your event has been organized in the best way, but to conclude it well, there are some points that you should keep in mind after the event.
- You need to make sure that each of your guests has been properly taken care of.
- Ensure that all the audio and video equipment you have used during the event has been kept safe.
- Acknowledge every participant for taking out the time to come and enjoy the event, don’t forget your students and sponsors who perform their duties to ensure the event’s success.
- Thanks the teachers and special guests for their participation.
